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Rules relating to Conduct of ZGS Employees

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Rules— Rules for regulating the Conduct of the employees under Zilla Grandhalaya Samsthas - Issued.
EDUCATION DEPARTMENT
G. O. Ms. No. 1108 Edn.                                                                Dated 21-5-1968.
Read the following:
From the Director of Public Libraries, Rc. No. 645-B3/66, dt. 29-10-66,
ORDER:
The following Notification will be published in the Andhra Pradesh Gazette.
NOTIFICATION
In exercise of the powers conferred by clauses (e) and (f) of sub-section(2) of Section 25 of the Andhra Pradesh Public Libraries Act, 1960 (Andhra Pradesh Act VIII of 1960), the Governor of Andhra Pradesh hereby makes the following rules for regulating the conduct of employees under Zilla Grandhalaya Samsthas in the State.
2. The rules hereby made shall be deemed to have come into force on the date of issue of this order.
RULES
Short title, application and commencement:

  1. These rules may be called the Andhra Pradesh Zilla Grandhalaya Samstha Employees (conduct) Rules, 1966.
  2. They shall apply to every person who is borne on the establishment of the Zilla Grandhalaya Samstha or holds any post under the Zilla Grandhalaya Samstha.
Provided that nothing in these rules shall apply to:
(i) persons who are not full-time employees but are engaged to do any work without prejudice to the regular practice by such persons of their professions in other respects:
(ii) persons paid from contingencies.
(3)   The rules shall come into force at once,
2:   Definitions:
(a)   In these rules, unless the context otherwise requires:
(i) "ACT" means the Andhra Pradesh Public Libraries Act, 1960.
   (ii) "Employee" means any person who is borne on the establishment of the Zilla Grandhalaya Samstha whether he is on duty or under suspension or on leave or on foreign service, either within or outside the state.
   (iii) "member of the family" includes the spouse, son, daughter, step-son or step-daughter of an employee, whether residing with the employee or not any other person related to, and residing with the employee and wholly dependent on the employee, but does not include a spouse legally separated from the employee or a son, daughter, step-son or a step-daughter who is no longer in any way dependent upon such employee or of whose custody, the employee is deprived by law.
(iv) Words used but not defined in these rules shall have the meaning assigned to them in the Act.
3.  General:
  1. Every employee shall be devoted to his duty and shall maintain absolute integrity, discipline, impartiality and a sense of propriety.
  2. No employee shall behave in a manner which is unbecoming of such employee or derogatory to the prestige of Zilla Grandhalaya Samstha.
  3. No employee shall act in a manner which will place his official position under any kind of embarrassment.

4.  Joining of associations by employees:   No employee shall join, or con­tinue to be a member of an association, the objects or activities of which are prejudicial to the interests of the sovereignty and integrity of India or Public order.
5. Strikes:   No employee shall participate in any Strike or similar activities or incitement thereto.

EXPLANATION: The expression "similar activities" shall be deemed to include;-
(i)     absence from duty or work without permission;
(ii) neglect of duty with the object of compelling any superior officer or the Zilla Grandhalaya Samstha to take or omit to take any official action;
(iii)    any demonstrative fast, like hunger strike with the object mentioned in item (ii), or
(iv) concerted, or organised refusal on the part of the employees to receive their pay.
  1. Demonstrations :-    No employee shall  participate  in   any  demonstration which is against the interests of Public order.
  2. Gift, services, entertainments, addresses and other forms  of facilitations:-    (1)    No employee  shall —

(i) accept, or permit any member of his family to accept, from any person any gift, the receipt of which, or any service the performance of which, will place such employee under any kind of official obligation or embarrassment in relation to any person, if however, the offer of a gift cannot be refused without giving undue offence to the donor, it may de accepted and the matter reported to the Secretary, Zilla Grandhalaya Samstha for decision as to its disposal, or
(ii) receive any address or accept any felicitation or entertainment held in his honour;
Provided that nothing in this sub-rule shall apply to:-

  1. gifts of flowers or fruits of trifling value;
  2. gifts of a value, reasonable in all circumstances of the case, from rela­tions, and gifts of value less than fifty rupees from personal friends presented to an employee or to any member of his family on ceremonial occassions  such as weddings:-
  3. the performance of an occasional service of trifling character;
  4. the sitting for a group photo with the officers and members of the staff of his office.
  5. iIf any question arises whether the receipt of a gift or the performance of a service places the employee under any kind of official obligation or embarrassment, the decision of the Director shall be final.
  6. No employee shall receive any trowel, key, scissors, or other similar articles offered to him in connection with any ceremonial function such as the laying of foundation stone or the opening of a building.
  1. Subscriptions:- No employee shall, except with the previous sanction of the Director, ask for, or accept, or in any way participate in the raising of any subscriptions, or other pecuniary assistance in pursuance of any object, what­ so ever.
  2. Lending, borrowing and insolvence:- No employee shall - (i) engage, either by himself or through others, in the business of money lending, or

(ii) lend for borrow money, either by himself or through others, in a manner which will place him under any kind of official obligation to any person or cause official embarrassment to him.
(2)    The prohibition in sub-rule (1) shall not apply to - (i) any transaction of an employee with a co-operative society registered or deemed to have been registered under the law relating to co-operative societies for the time being in force in the State.
(ii) An employee who lends money while acting as an "executor, administrator or a trustee without profit or advantage to himself,
(iii) An employee who belongs to a Joint Hindu Family carrying on the business of money lending as an ancestral profession; provided he takes no active share in that business and is not employed in the district in which the said business of the family is carried on.
(3)    An employee shall so manage his private affairs as to avoid habitual indebtedness, or insolvency. An employee, who is involved in legal proceedings
for insolvency, shall forthwith report the full facts to the Chairman, Zilla Grandhalaya Samstha.
10.   Acquiring or disposing of immovable or movable property:-
(1)    No employee shall, except after previous intimation to the Zilla Grandhalaya Samstha, acquire or dispose of, or permit any member of his family to acquire or dispose of, any immovable property by exchange, purchase sale, gift or otherwise, either by himself or through others;
Provided that any such transaction conducted otherwise than through a regular or reputed dealer shall be with the previous sanction of the Chairman, Zilla Grandhalaya Samstha.
(2)    An employee who enters into any transaction concerning any movable property exceeding rupees one thousand in value, whether by way of purchase, sale or otherwise, shall forthwith report such transaction to the Chairman, Zilla Grandhalaya Samstha. Provided that any such transaction conducted otherwise than through a regular or reputed dealer shall be with the previous sanction of the Chairman, Zilla Grandhalaya Samstha.

  1. Nothing in sub rule (2) shall apply to any purchases made by an employee for the performance of weddings, religious or social functions.
  2. No employee shall engage in any transaction which is of a   speculative character relating to the purchase, sale or   exchange of any immovable or movable property.
  3. The provisions of sub-rule [1] and [2] shall not apply to - (i) the acquisition or possession of any property as trusted executor or administrator, or

(ii) any land belonging to the Zilla Grandhalaya Samstha or the Government which is sold or granted on lease to any employee in accordance with the provisions of the Act or any other law or rules or bye-laws made there under or any other rules in force.
(6)    Every employee, other than a member belonging to the last grade service, and an Attender under Zilla Grandhalaya Samstha service shall, on first, appointment in the Zilla Grandhalaya Samstha service, and thereafter before the 15th January each year submit to the Zilla Grandhalaya Samstha through the proper channel a declaration in the form given in the Annexure to these rules, of all immovable property owned, acquired or inherited by him or held by him on lease or mortgage, either in his own name or in the name of any member of his family or in the name of any other person.   The declaration shall contain such further information as the Zilla Grandhalaya Samstha may, by a general or spe­cial order, require, if in any year, a Zilla Grandhalaya Samstha employee has not acquired or disposed of any immovable property or any interest therein, he shall submit a declaration to that effect.
(7) The Zilla Grandhalaya Samstha or any authority empowered by it may, at any time by general or special order, require an employee to submit within a specified period, a full and complete statement of all immovable property and movable property, of the specified value held or acquired by him or by any member of his family. Such statement shall, if so required by the Secretary, include particulars of the means by which, or the sources from which, such property was acquired.
[8] If an employee is under orders of transfer to a place in which he possess or has an interest in any immovable property, he shall forthwith report the fact to his immediate superior officer.
11.   Private Trade, business and investments:-
[1] No employee shall engaged directly or indirectly in any trade or business save in the course of his immediate official duties.
[2]   No employee shall speculate any investment.
[3] No employee shall make, or permit any member of his family to make any
investments likely to embarrass or influence him in the discharge of his official duties.                                                                              

[4] The decision of the Director shall be final in respect of any question arising under this rule.
12.   Promotion and management of companies in private capacity:-
No employee shall, in his private capacity, except with the previous sanction of the Director take part in the promotion, registration or management of any bank or other company registered under the relevant law for the time being in force:
Provided that an employee may, in accordance with the provisions of any general or specific order of the Director take part in the promotion, registration or management of a co-operative society registered under any law relating to co-operative societies for the time being in force in the State.
13.    Private employment:- No employee shall,  except with the previous sanction of the Director undertake any employment or work other than that connected with his official duties:
Provided that an employee may, without such sanction, undertake honorary work of a special or charitable nature or an occasional work of a literary, artistic or scientific character subject to the condition that such work does not interfere with his official duties, but he shall not undertake or shall discontinue such work, if so directed by the Director.
14.    Publication of books:- No employee shall without the previous permis­sion of the Director publish any book, which is not purely of a literary, artistic or scientific character, while applying for permission to publish a book, he shall submit to the Director a manuscript copy thereof:
Provided that an employee, who publishes a book with the previous permis­sion of the Director shall not canvass for its sale in any manner and shall fur­nish every year to the Director, information regarding the manner of books sold, the royalty received, and the like, it shall also be open to the Director to insist on the sale of the copyright in any such book.
15.    Communication of official documents or information:- No employee shall, except in accordance with the provisions of the Act or the rules and bye- laws made there under or any general or special order of the  Secretary,  Zilla Grandhalaya Samstha communicate directly or indirectly any official document or any of its contents, or any official information to any other  employee  not authorised to receive the same or to any non-official person or the press: Provided that an employee may contribute an article of a scientific or techni­cal character to a non-Government publication with the previous permission of the Director. While applying for such permission, he shall submit to the Director a manuscript copy of the article.
16.   Connection with Press:   No employee shall, except with the previous sanction of the Director own wholly, or in part, or conduct or participate in the editing or the management of, any newspaper or non-Government publication.  
17.   Participation in radio broadcast and contribution to newspapers and periodicals:
[1] No employee, shall except with the previous sanction of the Director or any authority empowered by him or in the course of discharge of his official duties, participate in a radio broadcast, or contribute any article or write any letter either in his own name, or anonymously, pseudonymously or in the name of any other person, to any newspaper or periodical:
Provided that no such sanction is necessary if such broadcast, article or letter is of a purely literary, artistic or scientific character, or if such broadcast relates to a talk arranged under the general or special order of the Director and the employee may accept the remuneration prescribed for such broadcasts, articles or letters.
[2] For the purpose of sub-rule (i) the Chairman, Zilla Grandhalaya Samstha may exercise the power of Director in respect of employees working under the Zilla Grandhalaya Samstha and may refer any case to the Director for orders if he considers such a course desirable.
18.   Criticism of the policy or action of the Zilla Grandhalaya Samstha,
Government or any other State Government or Central Government:
(1} No employee shall, by any utterance, written or otherwise, criticize any policy or action of the Zilla Grandhalaya Samstha or Government or any other State Government or the Central Government nor shall he participate in any such criticism
Provided that nothing in this rule shall be deemed to prohibit any employee from participating in discussions, at any private meeting solely of Zilla Grandhalaya Samstha Employees, or of any association of Zilla Grandhalaya Samstha Employees, of matters which affect the interests of such employees individually or generally.
(2)    No employee shall, in any writing published by him, or in any communication   made by him to the press, or in any public utterance delivered by him, make any statement of fact or opinion which is likely to embarrass:-
(i) The relations between the Central Government, or the Government of' any State and the people of India or any section thereof;
(ii)   The relations between the Central Government and the Government of any foreign State.

(3)         An employee, who intends to publish any document or make any communication to the press or deliver any public utterance containing statements in respect of which any doubt as to the application of the restrictions imposed by sub-rule (2) arise shall submit to the Director the draft of such document, communication or utterance and shall, thereafter, act in accordance with such orders, as may be passed by the Director.

19.   Evidence before any committee, commission or other authority:
(1)   No employee shall give evidence in connection with any enquiry conducted by any committee, commission or other authority.
(i)      in India, except with the previous permission of the Director,
(ii) Outside India, except with the previous sanction of the Central Govern­ment.
  1. Where any sanction is accorded under sub-rule   (1),   no employee giving such evidence shall criticize the policy of the Central Government or of a State Government.
  2. Nothing in sub-rule (1) shall apply to:-

(i)      evidence given before a statutory committee,  Commission or other
authority which has power to compel attendance and the giving of answers.
(ii)   evidence given in judicial inquiries;
(iii)   evidence given at any departmental inquiry ordered by the Government, Director or Chairman.
20.   Taking part in politics and elections:-
(1) No employee shall be a member of, or be otherwise associated with any political party or any organisation which takes part in politics, nor shall he parti­cipate in, subscribe in aid of, or assist in any other manner, any political move­ment or activity.

  1. It shall be the duty of every employee to endeavour to prevent any mem­ber of his family from taking part in, subscribing in aid of, or assisting in any manner, any movement or activity which is or tends directly to be subversive of the Central Government or of a State Government being prejudicial to national security; and where an employee is unable to prevent a member of his family from taking  part in or subscribing in aid of, or assisting in any other manner, any such movement or activity, he shall make a report to that effect to the Director.
  2. Nothing in sub-rule (2) shall apply in respect of any member of the family of an employee standing for an election to Parliament or any   House of State Legislature or Zilla Grandhalaya Samstha or body or canvassing for other candidates in any such election.

(4)     If any question arises as to whether any movement or activity falls within the scope of this rule, the Chairman shall refer the matter to the Director whose decision thereon shall be final.

(5) No employee shall or otherwise interfere or use his influence, in connection with or take  part in, an  election to Parliament or any House of a State Legislature or any Zilla Grandhalaya Samstha or Body. Provided that:-
(i) an employee qualified to vote at such election may cast his vote, but where he does so, he shall give no indication of the manner in which he proposes to vote or has voted.
(ii) an employee shall not be deemed to have contravened the provisions of this rule by reason only that he has assisted in the conduct of an election in the due performance of a duty imposed on him by or under any law for the time be­ing in force.
  1. The display by an employee on his person, vehicle, residence or any of his property, of any election symbol shall amount to using his influence in con­nection with an election within the meaning of sub-rule (5).
  2. The provisions of sub-rules (5) and (6) shall not apply to an employee required or permitted by or under any law or order of Government to be a candi­date at an election to a Zilla Grandhalaya Samstha or body.
  1. Address while under suspension:-   When an  employee is under suspension, he is free to go any where he likes, but he shall leave his address  with the head of his office, or if he  is himself the head of the office  with the   Chair­man. He shall also leave his address with the officer, if any holding an   enquiry into his conduct.
  2. Vindication of acts and character of an employee as such:
  1. No employee shall, except with the previous sanction of the Director have recourse to the press or any court for the vindication of his official act which has been the subject matter of adverse criticism or an attack to a defamatory character in public.
  2. Nothing in sub-rule (1) shall be deemed to prohibit an employee from vindicating his private character, or an act done by him in his private capacity.
  3. No employee shall, except with the previous sanction of the Director accept, from any person or body compensation of any kind for malicious prosecution or defamatory attack in respect of his official act unless such compensation has bean awarded by a competent court of law.

23.    Working with or under, near relatives in Zilla Grandhalaya Samstha Service:   (1) Every member borne on the establishment of the Zilla Grandhalaya Samstha shall inform his immediate official superior in writing if another mem­ber of the establishment of the Zilla Grandhalaya Samstha who is   near relative, is to work or working in the said Zilla Grandhalaya Samstha in any capacity.

24.    Employment of a member of the family in aprivate Firm:
Whenever a member of the family of an employee who is solely dependent on him wishes to accept employment under any person, or with any firm or company, having official connection with such employee or Zilla Grandhalaya Samstha shall obtain the prior sanction of the Director.
25.    Employee not to deal in his official capacity with matters concerning himself, his relatives or dependents:
No employee shall deal, in his official capacity, with any matter which directly or indirectly concerns himself or any of his relatives or dependents.
26.   Influencing authorities for furtherance of interests:
  1. No employee shall bring or attempt to bring any extraneous influence to bear upon any authority for the furtherance of his interests.   The penalty for contravention of this rule shall be with-holding of promotion for him either permanently or for such period as the competent authority may determine.
  2. An employee causing his own case to be made the subject of an interpellation, or discussion in either the general body of the Zilla Grandhalaya Samstha or in the sub-committee constituted under the provisions of the Act, or of discussion in either House of the Andhra Pradesh State Legislature or Andhra Pradesh Regional Committee shall be deemed to have contravened the provisions of sub-rule (1).
  3. It will be improper for an employee who makes any representation to the higher authority through the proper channel, to bother the higher authority with advance copies thereof:

Provided that an employee may send a copy of any representation made to the competent authority through the proper channel, direct to the higher autho­rities if the representation is made after exhausting such of the statutory reme­dies as were open to him and after receiving intimation that his representation; has been withheld.
27. Bigamous Marriages: (1) No employee who has a wife living shall cont­ract another marriage notwithstanding that such subsequent marriage is per­missible under the personal law for the time being applicable to him.
(2)   No female employee shall marry any person who has a wife living.
28. Drinking: Subject to the provisions of any law relating to intoxicat­ing drinks, or drugs for the time being in force in any area, no employee shall:-
(a) While on duty be under the influence of such drinks or drugs to such an extent as to render him incapable of discharging his duty properly and efficiently; or

  1. Appear in a public place in a state of intoxication or,
  2. Habitually use such drinks or drugs to excess.

29.    Application for private employment:
(1)    No employee shall apply for private employment or signify his willingness to accept such employment without having previously obtained the permis­sion in writing of the   appointing   authority in respect of the post which he is applying.
(2)   (a)   Permission to apply for, or accept private employment shall normally be granted to a person  who is on  leave   preparatory to retirement, unless the employment is in a trading concern in India.   Permission to apply for or accept private employment in a trading concern in India will be granted only in very exceptional cases and may be subject to the condition of immediate retirement.
(b) Even in the case of other employees, subject to consideration of public interest, forwarding of applications should be the rule rather than the exception. Ordinarily, every employee shall be permitted to apply for an out-side post even though he may be holding apermanent post, but this should not be done more than once a year.

  1. If a person who is refused permission to apply for or accept private employment wishes to resign his appointment under the Zilla Grandhalaya Samstha such resignation shall ordinarily be accepted.
  2. Where a person, who is not on leave preparatory to retirement,  is permitted to apply for or accept private employment, he shall resign his appointment under the Zilla Grandhalaya Samstha immediately on accepting such employment:

Provided that resignation tendered by a Zilla Grandhalaya Samstha employee under sub-rule (3) and (4) shall not be accepted by the appointing authority until it has been ascertained that there are no demands out standing against him.  A certificate to this effect signed by the Secretary or Chairman, Zilla Grandhalaya Samstha under whom the employee is working shall be attached to the connected file.
30.    Interpretation:- if any question arises relating to the interpretation of
these rules, the decision of the Director shall be final.
THE ANNEXURE
[Sub-rule (6) of Rule 10]
Statement of Immovable property and Interests in immovable property pos­sessed, acquired or transferred by during the year ending the 31st December, 19 .
Note:- Property in which the employee had acquired an interest before the year for which the return is submitted and in which he retained an interest dur­ing that year should be shown first, then those properties regarding which tran­sactions took place during that year.

  1. Name of the employee.
  2. Office held.
  3. Date of entering Zilla Grandhalaya Samstha Service.
  4. Nature of property (i.e.) (1) house (Stating whether they are with or without gardens) and the uses to which they are put (2) Lands whether used for purposes of agriculture or as gardens or for any other purposes.
  5. Whether acquired before or during 19
  6. Whether relinquished during 19
  7. Situation of land or other property.

(i)    Village,
(ii)   Taluk,
(iii)    District.
(iv)     Survey number,
(8)    Extent and assessment of lands.
(i)   Dry.
(ii)   Wet.
(9)    Extent.

  1. Assessment.
  2. Sircar or Inam.
  3. From whom acquired or in whose favour relinquished.
  4. In whose name registered after acquisition/or before relinquishment.
  5. By what means and for what purpose acquired.
  6. Year, month and day of deed.
  7. Rights possessed in the land.
  8. Price paid or obtained for the land.
  9. If acquisition sanctioned by the Zilla Grandhalaya Samstha, number and date of Zilla Grandhalaya Samstha order in which sanction was
    accorded.
  10. Remarks.

I........ ,..... ,......... ,....... ,.......................... do solemnly declare that I do not at this time possess either in my name or in that of any other person, end that I have not, during the year 19…. acquired in my own name or in that of any other per­son, or parted with any immovable property or any beneficial or other interest in immovable property other than what is entered in this return.
Station                        Date                  Signature                             Office.

NOTE:   (1) The statement must be submitted punctually on the 15th January of the year.
     (2) New acquisitions during the year to which the return relates should be entered in red ink, particulars of any immovable property of which the Zilla Grandhalaya Samstha employee may become disposed during the year should also be entered in the annual return.
(By order and in the Name of the Governor of Andhra Pradesh)
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
ESTABLISHMENT- Menials paid from Contingencies - Revised  rates  of Remuneration - Orders- Issued.

FINANCE & PLANNING (Finance Wing-PRC. I) DEPARTMENT
G. O Ms. No. 190                                                                    Dated: 31-7-1975
(i)    G O. Ms. No. 208, Finance (Expr.) Department
dated 10-8-1965.
(ii)    G. O. Ms. No. 418, Finance (Pay Commission)  Department dated 11-11-1970.
(iii)    G O. Ms. No. 180, Finance & Planning (Fin  Wing-PRC. Ill) Dept,, dated 15-7 1975.
ORDER:
The Pay Revision Commissioner while evolving D.A. merged pay scales to all other categories of employees considered the question of D.A. merged remuneration to the Menials employed on non-pensionable establishment and whose pay is debited to contingencies and recommended the following rates merging the D. A. payable prior lo 1-1-1974.
(i)   Menials within the twin cities                                          Rs.   150/- p. m.
(Hyderabad and Secunderabad)
(ii)   Menials at District Headquarters                                   Rs.   140/- p. m.
  (iii)   Menials at other areas                                                  Rs.   135/- p. m.
After careful consideration of the above the Government have accepted the recommendations of the Pay Revision Commissioner and have decided to imple­ment the same with effect from 1-5-1975.
The above employees paid from contingencies will continue to be eligible to the percentage of D.A, ordered in G. O. Ms. No. 8, Finance dated 11-1-1075.

All Departments of Secretariat and Heeds of Department are requested to take action accordingly,
(By Order and in the name of the Governor of Andhra Pradesh)

 
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