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Payment of Advances & Arrears of Pay to   ZGS Employees.
Rules Governing the Payment of Advances to Officers and Servants of Zilla Grandhalaya Samsthas
[G. O. Ms. No. 821, Education (E), 7th July, 1975.]


In exercise of the powers conferred by Section 25 of the Andhra Pradesh Public Libraries Act, 1960 (Act VIII of 1960), the Governor of Andhra Pradesh hereby makes the following rules governing the payment of advances to the staff employed by the Zilla Grandhalaya Samsthas :-


RULES FOR PAYMENT OF ADVANCE
1 (a) No advances shall be granted by the Zilla Grandhalaya Samsthas to its officers or servants for any purpose except for the following, namely that of:
(i) Purchasing conveyances;
(ii) Journeys on Tour or transfer;
(iii) Purchasing mosquito nets, if the Officers or servants reside or work in areas included in the list of areas where there is a risk of malaria drawn by the Director of Medical Services;
(iv) Advances on the eve of important festivals. Provided that the Director may, in special cases, permit the grant of advances for purposes other than those specified above, subject to the availability of funds with the Zilla Grandhalaya Samstha after meeting all items of expenditure.


NOTE :- The festival advances shall be sanctioned at the following rates during the financial year Full, Time, Contingency staff, their salary, other members of the staff Rs. 250/-. It shall be recovered in ten installments.

  1. The rules issued by Government from time to time in regard to sanction of similar advances to Government servants shall be observed by the Zilla Grandhalaya Samstha subject to the condition that sufficient funds are available with the Zilla Grandhalaya Samstha after meeting all items of expenditure with­ out asking any additional grant from the Government in this behalf.
  2. The Chairman, Zilla Grandhalaya Samstha, in respect of the Secretary and the Secretary, Zilla Grandhalaya Samstha in respect of the other employees shall be the sanctioning authorities of the above advances. The Secretary, Zilla Grandhalaya Samstha shall be responsible for proper recovery of the advances sanctioned to the employees.

ADVANCES FOR PURCHASING CONVEYANCES


2. A Zilla Grandhalaya Samstha may at its discretion, grant an advance to any of its permanent officers or servants for the purchase of motor Cycle or bi­cycle, subject to the following conditions namely:-

 (i) The advance shall be granted only when the Zilla Grandhalaya Samstha considers that in the interest of the service of the Zilla Grandhalaya Samstha the officer or servant should use a motor Cycle or bicycle for the discharge of his official duties;
(ii) The Motor Cycle advance shall be sanctioned only to those officers or servants drawing a basic pay of Rs. 200 and above and the amount sanctioned shall be recovered in 50 equal installments.
(iii) If the amount of such advance is for the purchase of Motor Cycle, it shall not exceed Rs. 4,500 or fifteen months pay or the anticipated price of the Motor Cycle, whichever is less. If the amount of advance is for the purchase of a bicycle it shall not exceed four months pay of the employee or Rs. 350 or the estimated price of the bicycle, whichever is less;
NOTE: The Government in their order No. G. O. Ms. No. 213 dt. 16-8-1979 enhanced the advances to maximum of Rs 9,000/- provided the individual who draws the basic pay of Rs 350/- per month.
(iv) The principal of the advance shall be recovered in not more than the installments specified in rule 7, and alter the principal is completely recovered, the interest shall be recovered in two installments;
(v) If the actual price pair for the motor cycle or the bicycle is less than the advance taken, the balance shall forthwith be refunded to the Zilla Grandhalaya Samstha.
(vi) The advance for the purchase of conveyance shall not be granted under this rule to the employees paid f from contingencies.

  1. The Zilla Grandhalaya Samstha shall at the time of payment of the advance for the purchase of a motor cycle, obtain from   the officer or servant concerned, an agreement in the form prescribed in the first Schedule to this order.
  2. The officer or servant:-

(i) Execute at his expense Mortgage bond in the form prescribed in the second Schedule to pledge the motor cycle to the Zilla Grandhalaya Samstha security for the advance;
(ii)   Produce for audit, the accounts connected with transaction; and
(iii) Keep the Motor Cycle, duly insured. He shall be responsible for the payment of the insurance premium until the advance is fully repaid.
The Zilla Grandhalaya Samstha shall furnish intimation to the Insurance Company in the form prescribed in third Schedule

  1. The   Zilla Grandhalaya Samstha shall, when granting an advance for the purchase of a bicycle take sufficient security for the repayment of advance. Such security shall be exclusive of the bicycle purchased.
  2. The officer or servant who has been granted the advance for the purchase of a bicycle shall with in a month from the date of drawal of the advance purchase bicycle and produce to the Zilla Grandhalaya Samstha, the accounts connected with the transaction, failing which the amount of the advance shall be recovered in full from his pay.
  3. (i) Every advance made under rule 2 shall be repayable in equal monthly installments not exceeding fifty if the advance is for the purchase of a motor cycle for the purchase of a bicycle: Provided that if in any case, where the amount of advance divided by the number of installments involved a fraction of a rupee, the amount of each installment except the last shall be rounded off to the next higher whole rupee, the necessary, reduction being made in the amount of the last installment.
    (ii) The recovery of the installment of the advance shall be effected regularly from the monthly pay bill of the officer or servant concerned and shall be watched through the Register of advances recoverable, to be maintained in the Office of the Zilla Grandhalaya Samstha;
    (iii) Simple interest shall be charged on the advance at the rate fixed by the Government for their servants from time to time and shall be calculated on the balance outstanding on the last day of each month. The interest thus charged shall be recovered in one or more installments, each such installment being not appreciably greater than the installment by which the principal was recovered. The recovery of interest shall commence from the month following the month when the whole of the principal has been repaid;
    (iv) in case of death of the Officer or servant of the Zilla Grandhalaya Samstha or of termination of his service, the balance of the advance, if any, with interest thereon shall be recovered immediately in one lump sum.
    8.    (i)   Where an advance is made to an Officer or servant for journeys on tour, the amount of such advance shall not exceed the traveling allowance admissible under the rules and should also not exceed the amount likely to be required to meet the Officers or servants, personal traveling expenses for a month or for the probable duration of the tour, whichever is shorter.
    (ii) The advance shall be recovered in full from the traveling allowance bill relating to the journey in respect of which the advance is drawn;
    (iii) When the officer or servant has drawn an advance of this kind, he should not be granted a second advance of the same kind until the first one, has been fully adjusted. The adjustment of the advance shall be watched through the register of Tour advance maintained in the office of the Zilla Grandhalaya Samstha

9.  (i)   Advance may be made to an officer or servant under orders of transfer up to an amount not exceeding one month substantive pay plus the traveling allowance to which he may be entitled under the rules in consequence of the transfer;
(ii) Such advance shall be recorded in the Officers' or servants' last pay certificate;
(iii) The advance of pay shall be recovered from the pay of the Officer or servant in three equal monthly installments beginning with the month in which a full month's pay is drawn after the transfer.
The just two installments should be fixed in whole rupees and the remaining balance including any fraction of a rupee shall be recovered as the third installment;
(iv) The advance of traveling allowance shall be recovered in full on the submission of the officers’ or servants' traveling allowance bill;
(v) The adjustment of the above advance shall be watched through the Register of Advances recoverable.

ADVANCE FOR THE PURCHASE OF MOSQUITO NETS


10.  (i)   An advance made to an officer or servant for the purchase of mosquito nets shall be limited to the amount actually required for the purchase of mosquito nets for his use and for the use of the members of his family subject to a maximum of a month's pay of the officer or servant concerned including dearness allowance or Rs. 75 whichever is less;
(ii)   The advance shall be free of interest;
(iii)  The advance shall be repayable in equal monthly installments not exceeding twelve;
(iv)  The recovery of Installment of advance shall be made regularly from the monthly pay bill of the officer or servant and watched through the Register of Advances. In case of death of the Officer or servant or termination of his service, the balance of advance if any, shall be recovered in one lump sum.
FESTIVAL ADVANCE
11. (i)   A Zilla Grandhalaya Samstha may grant festival advance to its officers and servants including the workers paid from contingencies at the rate to Government servants of similar status;
(ii)   Casual employees shall not be eligible for the advance;

(iii) Before these advances are sanctioned to temporary staff, sureties, from permanent Officers or servants or any other form of security considered adequate by the Zilla Grandhalaya Samstha shall be obtained. The Zilla Grandhalaya Samstha may at its discretion dispense with those requirements in the case of temporary staff who have completed three years of continuous service and are likely to continue in service till the adjustment of the advance;
(iv) The advance shall be admissible on the eve of any festival mentioned in the list of holidays notified by the Government every year irrespective of the community to which the Applicant may belong and also irrespective of whether a general holiday or optional holiday has been declared for the festival in question;
(v) Only one advance shall be sanctioned to an individual in a financial year.
(vi) No further advance shall be granted until thearrears of the previous advances, if any, have been completely recovered.
(vii)  The advance is admissible only to that on duty or on earned leave on full pay at the time the advance is drawn;
 (viii) The advance shall be paid not earlier thon two weeks immediately preceding the festival;
(ix) The advance shall be recovered in not more than six equal monthly installments by deduction from the pay bill, the first installment being recovered from the pay following the month in which the advance was made.  The amount of each installment shall be rounded off to the nearest rupee, any balance being recovered in the last installment;
(x) The recoveries of the advance shall be watched through the Register of Festival Advances maintained in the office of the Zilla Grandhalaya Samstha.
12. (i) Whenever the advance is not completely recovered before the transfer of an employee from the Zilla Grandhalaya Samstha to another Zilla Grandhalaya Samstha the details of the dues should be shown in the last pay cer­tificate and sent to the office to which the employee is transferred;
(ii) On receipt of the last pay certificate, the Zilla Grandhalaya Samstha to which the employee is transferred should immediately reimburse the amounts of advances of pay, traveling allowance and other advances detailed in the last pay certificate in lump sum to the Office which originally paid the advances and take action to recover the balance of amounts due from the employee as detailed in the last pay certificate;
(iii) In the case of transfer of a Government servant to the service of the Zilla Grandhalaya Samstha on foreign service terms, the foreign employer should reimburse the amount of advance of pay and traveling   allowance in lump sum to Government on reversion from foreign service, the competent authority in Government will reimburse the amount of advance of pay in lump-sum to the foreign employer.

SCHEDULE I [See Rule 3]
Form o1 Agreement to be executed before drawing an advance for the Purchase of a Motor Car/Motor
Cycle by the Employees under Zilla Grandhalaya Samstha
An Agreement made on......................................... day of............... ,.................. One thousand nine hundred and............................... tween.................................... (hereinafter referred to as the Borrower which expression shall include his heirs, executors, administrators, legal representatives and assignees) of the one part and the Zilla Grandhalaya Samstha, of the other part.

Whereas the Borrower has purchased/agreed to purchase the motor cycle/ car described in the schedule hereunder.
And whereas, the Borrower has under the provisions of the Andhra Pradesh Financial Rules (hereinafter referred to as the said rules) applied for Zilla Grandhalaya Samstha for a loan of Rs        for purchase of a Motor Car/Cycle;
And whereas, the Zilla Grandhalaya Samstha have agreed to lend the said amount to the Borrower on the terms and conditions hereinafter contained;
Now it is hereby, agreed between the parties hereto that in consideration of the sum of Rs………., to be paid by the Zilla Grandhalaya Samstha, to the Borrower the Borrower hereby agrees:-
(1) To repay to the Zilla Grandhalaya Samstha the said amount with interest calculated according to the said Rules by monthly deductions from his salary as approved in the said Rules and hereby authorises the Zilla Grandhalaya Samstha to make such deductions, and;
(2) Within one month from the date of drawal of the advance to expend the full amount of the said loan in the repayment of any loan obtained by him from a private party the …………………. (Bank) for the purchase of the said motor cycle or if the actual price paid is less than the loan to repay the difference to the Zilla Grandhalaya Samstha forthwith and
 (3) to execute a document hypothecating the said motor car/cycle to the
Zilla Grandhalaya Samstha as security for the amount to be lent to the Borrower as aforesaid and interest in the form provided by the said Rules..................................
And it is hereby agreed and declared that if the motor car/cycle is not pur­chased and hypothecated as aforesaid within one month from the date of drawal of the advance or if the Borrower fails to repay the amount of the loan obtained by him from a private party/ ................... (Bank) for the express purpose of pur­chasing the said motor car/cycle within one month from the date of drawal of the advance or if the Borrower within that period becomes insolvent or quits service of the Zilla Grandhalaya Samstha or dies, the whole amount of the loan and interest accrued thereon shall immediately becomes due and payable.
 

THE SCHEDULE

Description of motor car/cycle:
Maker's name:
Description:
No. of Cylinders:
Engine Number:
Chassis Number:
Cost Price:
In witness whereof the Borrower and...................................................... for and on behalf of and by the  order and direction the Zilla Grandhalaya Samstha have hereunto set their hands the day end year first above written.
(Signature and Designation of the Borrower), **Signed by the said in the Presence of-

1. …………………………………
2. …………………………………
 (Signature of the Witnesses).
Signed by (name and designation)
for and on behalf of the Zilla Grandhalaya Samstha In the presence of-
 1. …………………………………
2. …………………………………
 (Signature of the witnesses).
…………………………………
…………………………………

            (Signature and Designation of the Officer)

            **Name and designation of the Borrower.


SCHE DULE     II
[See Rule 4(1)]
Form of Mortgage Bond for A Motor Car/Cycle on Account of which a Servant has drawn an Advance
This indenture made this............................................. ....day of one thousand   and nine hundred and           between (hereinafter called the   Borrower, which expression shall include his heirs, administrators, executors and legal representatives) of the one part and the Zilla Grandhalaya Samstha, of the other part.
Whereas the Borrower has applied for and has been granted an advance of rupees    to purchase a motor car/cycle on the terms of Article 230/231 of the Andhra Pradesh Financial Code (hereinafter  referred to as the said Code which expression shall include any amounts   thereof   or   additions thereto for the time being in force) And whereas one of   the   conditions, upon which the said advance has been granted to the Borrower is that the Borrower will hypothecate the   said   motor car/cycle   to the   Zilla Grandhalaya Samstha (hereinafter called the Government) as a security for the amount lent to the Bor­rower and whereas the Borrower has purchased with or partly with   the amount so advanced as aforesaid the motor car/cycle particulars whereof are set out in the Schedule hereunder written.
Now this indenture witnesseth that in pursuance of the said agreement and for the consideration aforesaid the Borrower doth hereby covenant to pay to the
Zilla Grandhalaya Samstha the sum of Rs................................... ........ ...... aforesaid or the balance thereof remaining unpaid at the date motor car/cycle either by public auction or private contract and may put of the sale moneys retain the balance of the said advance then remaining unpaid and any interest due thereon calculated as aforesaid, and all costs, charges, expense and payments properly in­curred or made in maintaining, defending or realizing their rights hereunder and shall pay over the surplus, if any, to the Borrower, his executors, administrators or personal representatives, Provided further that the aforesaid power of taking possession or selling of the said Motor car/cycle shall not prejudice the right of Zilla Grandhalaya Samstha to sue the Borrower or his personal representatives for the said balance remaining due and interest or in the case of the motor car/cycle being sold the amount by which the net sale proceeds fall short of the amount owing and the Borrower hereby further agrees that so long as any moneys are remaining due and owing to the Zilla Grandhalaya Samstha, he the borrower, will insure and keep insured the said motor car/cycle ag­ainst loss or damage by fire, theft or accident with an insurance company to be approved by the Accountant General, Andhra Pradesh and will produce eviden­ce to the satisfaction of the Accountant General, Andhra Pradesh that the motor insurance company with whom the said motor car/cycle is insured have received notice that the Zilla Grandhalaya Samstha, are interested in the Policy and the Borrower hereby further agrees that he will not permit or suffer the said motor car/cycle to be destroyed or injured or to deteriorate in a greater degree than it would deteriorate by reasonable wear and tear thereof and further that in the event of any damage or accident happening to the said motor car/cycle the Borrower will forthwith have the same repaired and made good.
 

THE SCHEDULE
 

Description of motor car/cycle:
Maker's name:
Description:
No. of Cylinders:
Engine Number:
Chassis Number:
Cost Price:
In witness whereof the aforesaid....................................... (Borrowers name) and ..................................... for and on behalf of the Zilla Grandhalaya Samstha, have
hereunto set their respective hands.
* * Signed by the said in the Presence of—
1....................................................
2....................................................
(Signature of Witness)
(Signature and Designation of the Borrower)
Signed by (name and designation)
 for and on behalf of the Zilla Grandhalaya Samstha in the presence of—
1..........................................
2...................................... …
(Signature of the witnesses)
(Signature and Designation of the Officer)

Name and designation of the Borrower

[See Rule iii]
Form of Letter intimating to the Insurance Company,
The Zilla Grandhalaya Samstha's interest in a
Motor Car/ Cycle Insurance Policy
From:
To:
Through the Accountant General, Andhra Pradesh
Dear Sir,
I am to inform you that the Zilla Grandhalaya Samstha are interested in the
motor car/cycle insurance Policy No……………… secured in your company and to request that you will kindly insert a clause to the following effect in the policy.
Form of clause to be inserted in the insurance policy:-
1     It is hereby declared and agreed that   Mr. .................................................. ................................................. (the owner of the motor cycle/car, herein after
referred to as the insured in the schedule to this policy) has hypothecated the motor car/cycle to Zilla Grandhalaya Samstha ... as security for an advance for the purchase of the motor car/cycle and it is further declared and agreed that Zilla Grandhalaya Samstha………….          are interested in any moneys which but for this endorsement be payable to the said Mr. …………………. (the insured under this policy) in respect of the loss or damage to the said motor car/cycle (which loss or damage is not made good by repair, reinstate­ment or replacement) and such moneys shall be paid to the Zilla Grandhalaya Samstha as long as he is the mortgage of the motor car/cycle and his receipt shall be full and final discharge to the Company in respect of such loss or damage.
2. Save as by this endorsement expressly agreed, nothing herein shall modify or effect the rights or liabilities of the insured or the company, respec­tively under or in connection with this policy 01 any term, provision or condition thereof.
Yours faithfully,
R.V.KRISHNAN,
Deputy Secretary to Government.

Application Form for Bicycle Advance

  1. Name of  the applicant:
  2. Office in which serving:
    3      Post held al present:
  1. Age and length of  service:
  2. Whether the  appointment is temporary or   permanent:

6      Date of compulsory or optional retirement from service:
7.    Basic pay exclusive of allowances:
8     Whether applicant owns at present any bicycle:
9.    Prior to this,   was any bicycle loan
Sanctioned? If so, state the outstand­ing balance thereof:
10.    Whether a new or second hand bicycle will be purchased and in either case, state the probable price:

  1. Amount of advance applied for :
  2. Number of installments  in which the amount will be repaid :
  3. Signature of the applicant:   

14.    Recommendations of the Head of the Office:

 

Form of application by a Zilla Grandhalaya Samstha Employee for an Advance for the Purchase of a Motor Cycle
(Form in the Financial Code is suitably modified)


1. Name:
2. Designation:
3. District & Station:
4     Pay:
(i) Substantive Pay:
(ii) Officiating pay or drawn in a temporary post, if the employee holds no substantive post:

  1. Date of superannuation or retirement:
  2. Amount of advance applied for:
  3. (a)    If the employee is on leave in India, Ceylon: Nepal, Burma, or Aden;  Date of expiry of leave:

(b)    If the employee is about to proceed on leave in India, Ceylon, Nepal, Burma or Aden;
(i) Date of commencement of leave:        (ii) Date of expiry of leave:
8   A) Where is the Car/Cycle to be purchased:
B) If in India, Ceylon, Nepal,  Burma or Aden, anticipated price of the Car/Cycle:
9    i) If the old Car/Cycle was traced in which         the employee went on leave and a new Car/Cycle has been delivered to him on return from leave:
a) Price of the New Car/Cycle:

b) Amount deducted in respect of the old Car/Cycle
ii) Whether the Officer is or was in posse­ssion of a Car/Cycle and:
iii) If the answer to (ii) above is a affirma­tion, amount or the anticipated amount of the sale proceeds of the Car/Cycle:
10.   Are any negotiations or preliminary enqui­ries being made so that deli­very may be taken of the Car/Cycle within one month from the date of drawn of the Advance?

  1. Certified that the information given above is complete and true:
  2. Certified that I have not taken delivery of the Car/Cycle on account of which I  apply for the advance, that I shall complete the payment for the taking possession of the Car/Cycle before the expiry of one month from the date of drawal of the advance, and that I shall insure it within one month from the date of taking delivery of it
    OR
    Certified that I have not taken delivery of the Car/Cycle on account, of which I pay for the advance, that I shall not take delivery of it until I received the advance a week before the expiry of my leave and pay for it, and that I shall insure it within one from the date of taking delivery of if.
    Signature:
    Date:                                                                                   Designation:

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
ADVANCES— Motor Car and Motor Cycle Advances to Government Servants - Maximum limits - Enhanced - Orders - Issued.
FINANCE & PLANNING (FIN. WING. A&L) DEPARTMENT
G. O. Ms.  No. 213                                                                      Dated 16-8-1979.


Read the following:

  1. G. O. Ms. No. 222, Finance & Pig. (FW. A&L) Department, dt. 24-8-74.
  2. G. O. Ms. No. 355, Finance & Pig. (FW. A&L) Department, dt. 3-12-75.

ORDER:
According to the orders issued In the Government orders cited, all Officers of the State Government including All India Service Officers working in the State and drawing a basic pay of Rs. 700/- p.m. and above are eligible for a Motor Car Advance of 25 times the basic pay subject to maximum of Rs. 33,000-00 or the actual price of the Motor car to be purchased whichever is less. Similarly, all Officers of the State Government who are drawing a basic pay of Rs. 350/- per month and up to Rs 1,500/- per month are eligible for Motor Cycle Advance of 15 times the basic pay subject to a maximum of Rs. 4,500/- or actual price of the Motor Cycle whichever Is less.

  1. It has been represented to Government that in view of the abnormal increase in the prices of the vehicles, the advances admissible under the existing rules is not adequate and that Government may revise the loan limits for both motor cars and motor cycles.
  2. Government after careful consideration hereby order as follows:
  1. All Officers of the State Government including All India Service Officers working in the State and drawing a basic pay of Rs. 700/- per month and above shall be eligible for a motor Car Advance of 25 times of basic pay subject to a maximum of Rs. 44,000/- or the actual price of the Motor Car to be purcha­sed whichever is the least.
  2. All Officers of the State Government who are drawing a basic pay of
    Rs. 350/- and up to Rs. 1,500/- per month shall be eligible for Motor Cycle Advance of 15 times of basic pay subject to a maximum of Rs. 9,000/- or actual price of the Motor Cycle whichever is the least.
  1. The above orders will come into force with effect from the date of issue of this order.
  2. Past cases already sanctioned will not be reopened.
  3. Necessary amendments will be issued separately to the Andhra Pradesh
    Financial Code Vol. I. (By Order and in the Name of the Governor of Andhra Pradesh)
    GOVERNMENT OF ANDHRA PRADESH
    ABSTRACT
    Libraries — Zilla Grandhalaya Samstha - Payment of advance salary grants -Delegation of powers to Director of Public Libraries to release grants on monthly basis - Orders - issued.
    EDUCATION (E)   DEPARTMENT
    G. O. Ms. No 930 Edn                                                                      Dated 18-9-1978.
    Read the following:
  1. From the Chairman, Hyderabad City Grandhalaya Samstha, Hyd-20 D.O. Lr. No. 136-A4/76 dt 27-3-1976.
  2. From the Director of Public Libraries, Lr. Rc. No. 17/C2/75, dt, 29-3-1976.
  3. From the Director of Public Libraries, Lr. Rc. No, 17/C2/75, dt. 30-4-1076.
    4.   Govt. Memo. No. 1752/E2/76-2, dt, 3-2-1977.
    5.   From the Director of Public Libraries, Lr. Rc. No. 17-C2/76, dt, 26-2-1977
    6.   From the Director of Public Libraries, Lr. Rc. No. 91-C2/78, dated 25-5-1978
    ORDER:
    In his letter first read above, Chairman, City Grandhalaya Samstha, Hyderabad suggested that as in the case of aided colleges and schools, salary gra­nts may be released to the Zilla Grandhalaya Samstha every month, and the Treasury Officers of the concerned District may adjust monthly sanctioned amount to the account of the Zilla Grandhalaya Samstha under intimation to the Director of Public Libraries who was consulted in the matter has reported that:

(i) The Director of Public Libraries may be permitted to sanction quarterly Salary grants to the Zilla Grandhalaya Samsthas from the budget provision placed at his disposal instead of the Government.
(ii) The present procedure of obtaining the counter signature of the Director of Public Libraries/Assistant Director of Public Libraries on the bills prepared by the Secretary, Zilla Grandhalaya Samstha may be dis­pensed with.
2.    The Government after careful consideration directs that;
(a)    The Director of Public Libraries shall sanction monthly Advance Salary grants to the Zilla Grandhalaya Samstha on the basis of the  actual  ex­penditure incurred on the staff (other than contingent staff) by the Zilla Grandhalaya Samsthas during the previous year,  as certified   by  Local Fund Audit Department, from the annual budget provision  subject to the following conditions:
(i) The Director of Public Libraries shall give a month wise programme for the release of grants; and furnish copies of the orders issued by him from time to time to the Government.
   (ii)    No excess grants or advance grants for the succeeding year shall be released to the Zilla Grandhalaya Samsthas under any circumstance.
(b)    The Director of Public Libraries shall submit to the Government, proposals for release of final grants after the audited figures for the year are received.
3.    The Government also accept the recommendation of Director of Public Libraries to dispense with the procedure of obtaining counter signature of the Director of Public Libraries/Assistant Director of Public Libraries on the bills prepared by the Secretary, Zilla Grandhalaya Samstha in respect of the advance salary grants sanctioned by the Director of Public Libraries.

4.    This order issued with the concurrence of Finance &. Planning (EE) Department vide their U. O. No. 1968/EE/78-1,   dated 7-9-1978. (By Order and in the Name of the Governor of Andhra Pradesh)

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
RULES — Rules for the payment of arrears of pay, allowances and increments of the establishment under Zilla Grandhalaya Samstha - Issued.
EDUCATION (E)   DEPARTMENT


G. O. Ms. No 1091                                                                  Dated.  15th May, 1967.
Read the following:
1.    From the Director of Public Libraries, Rc. No. 143/B4/66,   dt. 6-4-66.
2,    From the Director of Public Libraries, Re. No. 143/B4/66,  dt. 2-2-67.
ORDER:
The following notification will be published in the Andhra Pradesh Gazette:
NOTIFICATION
In exercise of the powers conferred by sub-section (l) and clause (e) of subsection (2) of section 25 of the Andhra Pradesh Public Libraries Act, 1960 (Andhra Pradesh Act VIII of 1960), the Governor of Andhra Pradesh hereby makes the following rules relating to procedure for payment of arrears of pay, allowances and increment to staff for Public Libraries maintained by Zilla Grandhalaya Samsthas.
1.    Any claim of a member of the Staff of Zilla Grandhalaya Samstha  for arrears of pay, allowance or increment of pay which have been allowed to remain in abeyance shall, before payment, be investigated by the Secretary of the Zilla Grandhalaya Samstha;
1.    With the sanction of the Zilla Grandhalaya Samstha, in case of claim relating to a period not exceeding six months; and

2.    With the sanction of the Director of Public Libraries, in the case of claim relating to a period exceeding six months.

2.          The payment of arrear claim ordered under clause (i) of rule, shall not exceed the amount found to be actually due under the claim in respect of a period of one year immediately preceding the date of detection of the under payment.   If, in any particular case, it is considered that for special reasons a large concession should be granted, the Secretary, Zilla Grandhalaya Samstha shall consult the Examiner of Local Fund Accounts, in the first instance, and then obtain, if the Examiner of Local Fund Accounts so advises, the sanction of the Director of Public Libraries, for payment of arrears for a period exceed­ing one year.
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